Pet fish

Manage the operations of DMCC Commodity Services such as orders, inventory, sales electronic system and logistics support for Commodity Services Coin Sales, memberships, tenders and trade events.

Follow up and coordinate receivables and payables.

Send out invitations and phone clients for information, RSVP to events and communicate new initiatives.

Maintain a department calendar of activities and follow-up with the relevant team members to coordinate meetings and events.

Take notes and draft letters / emails to communicate with team and customers.

Key Areas of Responsibility:

To support the processing of all service requests, payments and collections from customers

To process coin orders as received by customers and maintain coin pricing and sales information; update website on daily basis with gold coin prices

Weekly visit to coin distributors for inventory reporting

Support team events by taking accurate and professional notes, maintaining an organized calendar and processing information (contacts, client requests) into an organized database

When needed liaise with other departments to source quotes, get approvals or confirmations on payments, purchasing orders or other transactions

To provide administrative assistance such as maintenance of filings, directors corporate card claims, claims preparation and submission, hotel bookings arrangement of visa application and collection, and required paper work

To support in maintaining clients records, “KYC” details and compliance formalities organized and keep a proper file management system in place

Coordinating and liaising with other departments such as sales and marketing in arranging specific events and other related activities as and when required.

To communicate with team and clients as needed to provide assistance answering basic requests and general information regarding DMCC and Commodity Services; make calls to confirm rsvp attendance to events and follow up on specific requests